Application
This unit describes the skills and knowledge required to develop and implement an integrated time management plan to assist individuals in achieving their business goals and objectives, applying digital technologies where relevant.
It applies to individuals who are required to set their own time schedules for their work. Individuals in this role set priorities and allocate responsibilities for business tasks and functions.
No licensing, legislative or certification requirements apply to this unit at the time of publication.
Elements and Performance Criteria
ELEMENT | PERFORMANCE CRITERIA |
Elements describe the essential outcomes. | Performance criteria describe the performance needed to demonstrate achievement of the element. |
1. Set personal time priorities | 1.1 Set personal business goals/objectives 1.2 Identify personal and business accountabilities, listing both recurring tasks, and upcoming one-off tasks 1.3 Select a preferred process/method for prioritising tasks that are aligned to business goals 1.4 Identify any tasks or functions that can be delegated or outsourced 1.5 Plot the remaining tasks on a scale of importance |
2. Collect information on current time usage | 2.1 Research methods for logging time spent by task, including new and emerging digital applications 2.2 Use time-logging method to track time spent on daily activities, over a period of seven days 2.3 Assemble data, grouping similar activities and calculating the amount of time spent on each type of activity 2.4 Analyse the amount of time spent of activities of low-importance, compared with activities of high-importance 2.5 Review data and identify opportunities to reallocate time to tasks of higher importance, to increase overall effectiveness |
3. Implement time management strategies | 3.1 Schedule tasks according to level of importance and aligned with personal productive times 3.2 Employ digital technology solutions where possible to streamline or automate processes 3.3 Select and use tools that help plan time management and schedule tasks, including new and digital technologies 3.4 Incorporate blocks of time for personal tasks and responsibilities to assist with work-life balance 3.5 Set boundaries and communicate personal time to others, working out compromise solutions where necessary |
Foundation Skills
This section describes those language, literacy, numeracy and employment skills that are essential to performance but not explicit in the performance criteria.
Skill | Description |
Reading | Assesses own records to identify and analyse time usage |
Writing | Builds records that accurately reflect time usage and personal priorities to allow for accurate assessment Creates schedules that reflect priorities and enable effective time management |
Oral Communication | Presents new approach in a positive manner, seeking understanding from others Participates in discussions using listening and questioning to elicit the support of others |
Numeracy | Uses basic numeracy skills to calculate time spent on a range of activities, then creates new schedules aligned to priorities Measures and monitors progress on an ongoing basis |
Interact with others | Selects and uses appropriate conventions and protocols when communicating with others |
Get the work done | Evaluates records to identify opportunities for improvement Uses systematic processes to define highest priorities, and activities that can be dropped or delegated Plans and organises activities and time to focus on priorities and maximise personal effectiveness Uses technology and tools to improve and automate time management |
Sectors
Management and Leadership – Workplace Effectiveness